HIM FPX 3640 Assessment 2 EHR Life Cycle

• HIM FPX 3640 Assessment 2 EHR Life Cycle.

Assessment 02: EHR Life Cycle

Capella University

HIMFPX-3640

Professor’s Name

Date

Slide 01

• EHR Life Cycle

Implementation of digital clinical data (EMR) at Scientific Arts Health Care, a small rural one-care medical institution in Houghton, was initially located for this task. Dr. Mark Shebuski spearheaded the adoption of the cutting-edge gadget with bugs and grumbles, but together with it came the revolution of converting almost the entirety, save a handful of items, of the health facility’s practice of workflow, precision of prescriptions, and communication.

Levels of the implementation technique, worrying conditions faced, and fulfillment of the case have a look at could be irrefutable evidence of the jobs exercised via strategic planning, provider choice, and ongoing education closer to successful EMR device implementation in healthcare businesses. Explore HIM FPX 3640 Assessment 1 EHR Adoptions and Benefits for more information.

Slide 02

• Case Summary

Clinical Arts Fitness Care, a federally licensed rural number one care facility in Houghton, mounted an EMR gadget in 2006 to streamline performance, lower mistakes, and make patient data more available. Resistance to implementation, led with the aid of Dr. Mark Shebuski, was once high, and a number of the personnel experienced frustration anticipating the learning curve. After numerous agencies had been screened, the sanatorium selected Praxis for its compatibility, functionality, and price.

Productivity decreased through the approach of using 15 earlier than everything; however, with help and training, the frame of people was capable of adapting. Workplace techniques have been streamlined, documentation was once expanded, prescription accuracy stepped forward, and chart looking was once extensively minimized. No matter the life of some vendors who have endured the utilization of paper to a minimal extent, the health center has already benefited a tremendous deal in verbal exchange, billing, and affected character care coordination, and will gain loads greater in the future with the aid of the method of the use of EMR program application.

Slide 03

• Understanding the Stages of the Systems Development Life Cycle (SDLC)

The Systems Development Life Cycle (SDLC) is a prepared method employed in development, design, testing, and implementation (Mohan, 2022). It is a far-in-depth method of trouble-fixing and ensures the development of extraordinary structures efficiently.

SDLC includes a few significant phases: planning, assessment, design, implementation, testing, deployment, and maintenance(Mohan, 2022). The ones are unavoidable in handling complicated healthcare IT projects that incorporate EMR installation, wherein precision, simplicity, and conformity become absolute requirements.

Slide 04

• Planning and Analysis Stages

Planning necessitates a new machine, feasibility, and desires. Stakeholders discover the venture scope, beneficial aid-making plans, mission timeline, and risks that may be encountered. For instance, at the same time, a scientific medical institution acknowledges inefficiencies in its paper-report gadget and plans to implement EMR.

HIM FPX 3640 Assessment 2 EHR Life Cycle

In a few specific steps in the future of evaluation, the present-day tool is reviewed, individual desires and necessities are accumulated, and thoroughly sensible specs are created (Mohan, 2022). The section is a verbalization of statistics concerning workflow deficiencies and system desires below for you to be the inspiration for a successful format and implementation. This type of exercise supports a character-targeted format and stakeholder engagement in the form of a juncture with the cause of bringing one to usability and timeliness.

Slide 05

• Design, Implementation, Testing, and Maintenance Stages

Person interfaces, machine structure, and information models are proposed in the device sketch section from the evaluation output. Each one is an instance of off-the-shelf device implementation or scratch improvement. Gadget configuration, deploying the tool into the organization, training the frame of employees, and records migration come under the implementation degree (Mohan, 2022).

Laptop virus identification and the number one common basic performance and law finding out upward shove up in the path of trying out. As quickly as it is far deployed, the cycle of development starts off evolving in which the device is superior, remarks from clients are incorporated, and bugs are removed to make the cycle of improvement even better. Iterative and agile models are increasingly being adopted inside cutting-edge healthcare environments to facilitate quicker exchange and continuous development.

Slide 06

• Example of SDLC in a Healthcare Setting

A real-life example of SDLC is the implementation of a digital health report (EHR) in a mid-sized medical institution. Within the planning section, it was understood that the sanatorium needed to change from paper-based to computer-based records to improve standards and provide excellent care. In the assessment section, IT specialists and docs amassed the requirements via interviewing clients, clinicians, nurses, and directors.

The design section was once finished inside the second diploma, wherein a clinically workflow-oriented individual-excellent interface was produced. Within the direction of the implementation degree, tool setup, information conversion of legacy, and schooling were achieved at the same time as enforcing it. Mass testing was used to be done as soon as it was completed to ensure that the EHR followed regulatory tips and functioned as required in actual international environments. Clinic deployment, customer comments collecting, and patch rollout of the monitoring device rooted in the protection approach are indispensable to achieving success.

Slide 07

• Requirements for a Successful EHR Implementation in a Healthcare Organization

Strategic Planning and Stakeholder Engagement

Strategic making plans filled with organizational undertaking and with an intention to fill gaps in current-day structures are the blueprint for virtual health document (EHR) implementation (Augustino, 2024). Terrible graph of the making plans and communication disasters, and awful affected man or woman safety have been the outcomes in the case study.

Desires evaluation, budgetary, and timeline estimation could be a part of a proper plan. Stakeholder engagement is likewise key – the clinicians, nurses, pharmacists, and IT employees want to be engaged in advance, just so the device can test the actual workflows of the real world. The people can be engaged early, and resistance to a minimal and easy handover in implementation will decrease.

Slide 08

• Training, Workflow Integration, and Interdisciplinary Communication

Man or woman workflow education and implementation are also priorities for the robust implementation of EHR (Ting et al., 2021). In clinical Arts Health Care, interdepartmental communication and uncertainty of alarm protocol were responsible for virtually causing life-threatening treatment control mistakes. Verbal exchange protocols, alarm protocols, and recording strategies, aimed at the least bit of departmental features, should be included in an achievement EHR implementation.

All of them need to look at the technical usage of the device and the methods the device allows in their ordinary medical exercise. Simulation schooling, exercise, and feature modules can eternally boost the level of self-trust of the clients and limit mistakes.

Slide 09

• Example: Implementing Alert-Driven EHR to Prevent Errors

Every different large instance is an EHR to decorate infusion pump alarm management. If the gadget had been to offer actual-time alerting and inter-disciplinary visibility—medical doctors, nurses, and pharmacists all can see and respond to alarms in real time—then an insulin overdose by no means could have befell. Protection-engineered EHR with safety-alert embeddedness, prolonged verbal exchange channels, and car documentation should probably have all of us respond in a well-timed and coordinated method, enhancing patient protection and care coordination.

Slide 10

• Migration Plan for EHR Implementation in Medical Arts Health Care

Assessment and Data Mapping Phase

Accomplishing fulfillment in EHR migration begins with an easy evaluation of what already exists, i.e., structures, workflow, and fact systems (Kalkatawi, 2025). In clinical Arts Health Care, failure in a protected virtual environment was once as quickly felt within the experience of disruption of conversation among some of the nurses, clinical health practitioners, and pharmacy. Via then, all the perception-affected individual facts like medication facts, alarm thresholds, infusion pump parameters, and so on need to be placed, cleansed, and mapped to new EHR device fields (Romp et al., 2024). The drill prevents loss of valuable facts during immigration and ensures all information is being documented similarly.

Slide 11

• Technical Migration and Pilot Testing

It is miles from the approach of developing the backup of the modern-day data; they are reconstructed as well-matched data, and they have moved to the present-day EHR gadget in a secure approach. Phased migration wants to be procured; i.e., begin with the pilot unit, e.g., an in-depth care unit, in which the twist of the future happened. It gives the pilot a tryout of machine usage, tool acceptability, e.g., infusion pumps, and alert and conversation tactics features as required (Romp et al., 2024). Technical employees’ goal is to expose the method cautiously, spotlight errors, and rectify them in advance rather than a big-scale rollout.

Slide 12

• Evaluation and Full-Scale Implementation

placed up-pilot, the migration layout wants to be thoroughly evaluated for you to estimate tool accuracy, personnel pride, and workflow deployment (Kalkatawi, 2025). Prevent-customer entry at this degree is a fundamental detail in schooling development, re-tuning the templates, and reaction to alerts (Classen et al., 2023). The metrics are measures of statistical accuracy, person mistakes rate, alarm time to act, and affected person safety. Phasing out the EHR over the period of the organization with ongoing assistance and monitoring of average performance, it’s viable as soon as it achieves the standard required. Not truly; it is no longer clean to transition medical Arts and Health Care over, but it might simplify future drug mix-ups and inter-disciplinary communication.

Slide 13

• Needs Assessment and Workflow for Implementing EHR at Medical Arts Health Care

Acquiring Knowledge of Inefficiencies Present in the Workflow

The first most important step toward adopting EHR is proper workflow analysis in an effort to acquire knowledge of inefficiency, downtime, and communication breakdown. Medical Arts HealthCare’s failure to notify of an insulin infusion pump and nearly causing an overdose demonstrated critical deficiencies in workflow.

HIM FPX 3640 Assessment 2 EHR Life Cycle

These were generic alarm escalation processes, departmental communications without delegation, and no information exchange with recent information (Ferreira et al., 2024). Departmental communication, clinical task review process, and checking role responsibility should be conducted in a manner that ensures the EHR system is compliant and hosts all activities of healthcare providers on a day-to-day basis.

Slide 14

• Development of Various Needs Assessment

In addition to workflow analysis, needs assessment also defines the precise tools, features, and support that the various departments require from the EHR system (Akinyemi et al., 2022). A few of these include clinical documentation pattern analysis, alarm management integration, and pharmacy communication pathways. For example, the nurses would need real-time patient vital and equipment alerting, whereas the clinicians would like to have easier access to medication history and laboratory tests. Needs assessment must be carried out by direct employee feedback in surveys, interviews, and focus groups,  so that workflow design is user-centered and meets real needs.

Slide 15

• Workflow and Needs Assessment Evaluation Criteria

The criteria to use for the evaluation should be clearly defined so that one can conduct a needs assessment and workflow redesign. They are error rate, alarm time for validation, communication accuracy, andd communication between disciplines (Lindsay & Lytle, 2022)Theree are also other measures like user satisfaction, training pass rates, and system adoption rates, which will be used in attempting to determine if the new EHR is clinically safe and patient-effective. Quantities play an essential role in Medical Arts Health Care to determine if the new system can end the communication breakdown that led to the insulin infuserror and/or stop other errors from occurring. Slide 16:

Slide 16

• Conclusion

The use of Electronic Medical Records (EMR) system by Medical Arts Health Care illustrates the forthcoming revolution in electronic health care systems to attain enhanced operational performance, error elimination, and improved coordination of patient care. In spite of initial teething problems of resistance from staff and sub-average productivity during the changeover phase, the strategic planning of the clinic in vendor selection in the event of surgery vendors, continuous training, and roll-out of the system in phases yielded significant workflow improvements, enhanced accuracy in prescribing, and communication. The same case has a lot to say regarding the requirement of comprehensive planning of implementation strategy with the aid of support, training, and stakeholders in order to implement EMR systems successfully. Medical Arts Health Care’s experience can be applied to other health care centers that would like to use technology for wider delivery of health care and the safeguarding of patients.

References

• https://doi.org/10.4102/sajim.v24i1.1472 
• https://doi.org/10.1108/GKMC-05-2024-0264 
• https://doi.org/10.1001/jamanetworkopen.2023.33152 
• https://doi.org/10.3390/healthcare12191967 
• https://doi.org/10.1007/s44250-025-00186-x 
• https://doi.org/10.1055/a-1868-6431