D157 CPE E-Portfolio Schedule & Team Roles Overview

D157 CPE E-Portfolio Schedule & Team Roles Overview

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Student Name

Western Governors University 

D157 Managing Resources in an Era of Disruption

Prof. Name

Date

D157 CPE E-Portfolio Schedule & Team Roles Overview

Summary of Team Roles and Responsibilities

Who were the key members selected for the project team, and what roles did they fulfill?

The project team comprised several key individuals, each assigned distinct roles to promote efficient project execution and successful completion. Leading the team was the Project Manager, tasked with overseeing the entire project lifecycle. This role encompassed resource management, guiding team efforts, and maintaining clear communication channels with stakeholders to ensure alignment with project goals and milestones (Bredillet, 2018). Complementing this leadership position was the Stakeholder role, functioning as the project sponsor who provided strategic support, oversight, and ensured that the project objectives remained consistent with the broader organizational goals.

Additional team members took on specialized responsibilities critical for project progress. One member focused on research and data gathering to support informed decision-making processes. Another member was dedicated to report preparation and documentation, ensuring that all project records were precise and well-organized.

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What are the specific roles and tasks assigned within the Project RACI Chart?

The project employed a RACI matrix — a Responsibility Assignment Matrix — to explicitly define and distribute roles related to key tasks and deliverables. This approach provided transparency in accountability and improved collaboration throughout the team.

Task/Deliverable	Lead Charge Nurse & Project Manager (L.K.)	Nurse Manager (J.M.)	RN Care Manager (J.H.)	Lead Charge Nurse (M.M.)	Team Member #1	Team Member #2	Team Member #3
Budgeting	R	A	A	A
Creating Work Breakdown Structure (WBS)	A	R	R	R	R	R	R
Writing Report	C	I	I	I	R	R	R
Communication	C	I	I	I	I	I	R
Research & Data Gathering	C	I	I	I	I	I	R

Note: R = Responsible, A = Accountable, C = Consulted, I = Informed

This structured delegation ensured clarity about individual contributions and streamlined communication pathways, facilitating smooth and coordinated project activities.

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What were the key deliverables, timelines, and estimated completion times in Phase Two of the project?

Phase Two of the project was organized around several important deliverables, each with clearly set due dates and estimated times to ensure that the team adhered to a strict schedule while allowing for flexibility as necessary.

Deliverable	Due Date	Estimated Time	Completion Date
Phase 2	02/08/2024	20 minutes	02/06/2024
Pro Forma Operating Budget	02/08/2024	1 hour	02/10/2024
HIP Charter	02/08/2024	2 hours
Go-React		45 minutes	02/18/2024
Reflection		30 minutes	02/18/2024

By following this timeline, the project team aimed to meet deadlines effectively, ensuring progress was steady and aligned with overall project milestones.

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What are the personnel costs involved in the project?

Personnel costs were meticulously calculated based on each team member’s hourly rate, derived from their annual salary and projected hours committed to the project. This financial analysis provided a clear picture of the investment in human resources.

Team Member	Number of Personnel	Annual Salary	Hourly Rate	Projected Hours	Individual Cost
Project Manager (AM)	1	$93,600 ($45 × 40 × 52)	$45	12	$540
Stakeholder (JM)	1	$83,200 ($40 × 40 × 52)	$40	11	$440
Stakeholder (JH)	1	$70,720	$34	10	$340
Stakeholder (MM)	1	$70,720	$34	10	$340
Team Member 1	1	$70,720	$34	4	$136
Team Member 2	1	$70,720	$34	5	$170
Team Member 3	1	$70,720	$34	4	$136
Total					$2,102

This detailed personnel budget promoted transparency and enabled accurate tracking of labor costs throughout the project.

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What is the Pro Forma Operating Budget for the project?

The project’s operating budget accounted for various essential expenditure categories that supported the team’s activities and ensured smooth operations. These categories ranged from personnel costs to supplies and risk management expenses.

Budget Item	Budget Amount	Comments
Personnel Costs	$2,102	Salaries allocated for project team
Stationery	$100	Supplies for documentation
Protective Gear	$500	Equipment for workplace safety
Insurance	$4,000	Coverage for project-related risks
Transport	$200	Fuel and transportation expenses
Snacks	$100	Refreshments for team support
Total	$7,002

This comprehensive budget ensured adequate funding for both human and material resources, contributing to the effective delivery of project outcomes.

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Summary of Budget Management and Cost Control

What was identified as the main expense during stakeholder meetings, and how was the budget created and managed?

Throughout stakeholder discussions, nurse training emerged as the most significant expense, underscoring the importance of upskilling personnel to accurately execute project tasks. The project manager developed the budget by estimating costs for each deliverable and associated activities, using current market rates and personnel salaries as benchmarks (Curlee, 2018).

To maintain financial discipline, the project manager implemented regular budget reviews—daily, weekly, and monthly—comparing actual spending against planned allocations. This approach allowed the team to detect deviations early and take corrective measures promptly. Additionally, Microsoft Excel was employed as a practical tool for managing budget data, ensuring accuracy, and enabling timely adjustments (Bredillet, 2018).

References

Bredillet, C. N. (2018). Project management roles and responsibilities. Project Management Journal.

Curlee, W. C. (2018). Cost estimation and budgeting in project management. International Journal of Project Management.